Agricultural Support

• A project narrative (appx. 400-500 words)

• A project timeline (appx. 100-200 words)

• An accurate budget spreadsheet that details all purchases, including match

• Supporting documentation for any purchases over $1000.

We have a printable PDF copy of the application available for download here. Please contact us if you need it in another format (such as Microsoft Word). You will need to access the following links to complete your application:

• Budget template

• Budget upload

Farm/ranch must be located in Central Oregon (Crook, Deschutes, and Jefferson counties and the Confederated Tribes of Warm Springs) with some exceptions close to these borders.

Farm/ranch must be an operational business for the 2026 growing season.

Farm/ranch must grow, raise, and sell products primarily in Central Oregon.

Farm/ranch is mindful of conserving land and water, maintaining healthy soils, and being responsible and transparent in their use of chemicals, fertilizers, manure, and other farm inputs.

Proof of enrollment in a workshop or course (does not need to be through HDFFA). Examples of applicable workshops include:

• Irrigation efficiencies for farmers in drought-prone areas

• Calculating your cost of production

• Regenerative pasture management.

Must participate in a post-grant webinar (dates TBD) to share results.

Upon approval of application, grantees must:

1. Provide proof of business registration and sign an award agreement.

2. Grantees will receive 85% of their requested grant amount at this time.

3. Once all documentation and reporting is complete, the remaining 15% of grant funds will be disbursed after July 31, 2025. Applicants must submit all required documentation before receiving the remaining 15% of grant funds.

4. Grantees will need to submit documentation for every purchase and/or expense made on behalf of their project, which includes costs covered by the grant and costs incurred as match.

Grantees must provide:

• Budget showing utilization of grant funds and matching costs.

• Receipts for all costs covered by the grant, including matching costs, preferred in a combined PDF and/or folder of images.

• A brief paragraph explaining how the grant improved their farm/ranch efficiency (include how many months or percent of food production increase if applicable).

• 3 pre- and 3 post-project pictures that show the scope of the project. Preferred formats include: JPEG, PNG, HEIC/HEIF, or PDF (separate files). Video format is also acceptable.

Awardees will also be required to participate in a post-grant webinar (date TBD) and will be asked to complete a post-grant survey. Failure to complete any of these tasks will result in the remaining 15% of grant funds being withheld.

Grantees are allowed to make changes in purchase quantities of up to 10% of their total budget without approval by HDFFA. Any changes above 10% need approval from the Agricultural Support Manager (ASM). The ASM will confirm that it is a reasonable adjustment in cost, stays within stated project goals, and aligns with your submitted budget and match amount. The ASM will support you to create a new budget. For example, if your budget is $1,000 you can make changes of up to $100 such as if the purchase of a plastic cover in your project was $100 less than expected and you want to purchase more plastic, this is acceptable. If you want to spend that $100 on materials or supplies not previously in your budget or if you are making changes over the 10% threshold to your budget, you need to get approval from the Agricultural Support Manager. 

• October 9, 2025: Applications Open

• November 3rd & 10th 2025: Applicant Office Hours Q&A via Zoom

• November 14th: Applications close

• November 15 - December 9th: Review Period

• December 19th: Award Notices Sent Out

• Mid January, 2026 – Funds (85% of grant amount) disbursed

• July 1, 2026 – Funds must be fully utilized

• Summer – Post-Grant Follow-Up Meeting

• July 31st, 2026 – Reporting due and remaining funds disbursed (15% of grant amount)

• Fall, 2025 – Post-season Follow-Up Survey

HDFFA has designed the On-Farm Efficiency Grant to develop the fundraising skills of Central Oregon producers. Demonstrating match funding will be critical in order to receive most grants, which is done traditionally by securing other grant funding, loans, or demonstrating personal expenditure on the project. For the purposes of OFEG, your hourly wage contributes to the match requirements. We suggest a rate of $30/hour for time spent on construction, design, or other needs to set up your project. Please reach out to ann@hdffa.org for more information about demonstrating match funds.